Requisition ID: req25247
Job Title: Finance Assistant
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Not Applicable
Location: Kiryandongo, Uganda
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development – bringing people from harm to home. IRC has its country office in Kampala and works in Yumbe/Bidibidi, Arua/Imvepi and Omugo, Kitgum, Moroto, Kiryandongo and Kyegegwa/Kyaka.
The Finance Assistant will be a key member of the Kiryandongo team and will contribute towards the achievement of the field’s finance objectives. Under the direction of the Senior Finance Officer, the Finance Assistant maintains the cash books and is responsible for the accounts payable functions of the department.
Duties and Responsibilities
•Prepare cash transaction vouchers.
•Review transaction voucher forms for approval.
•Preparation of prepaid monthly JVs for posting.
•Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit.
•Submit weekly and monthly petty cash summaries to the Senior Finance Officer and Finance Manager.
•Monitor invoices and cash payment request vouchers.
•Process all cash and bank payment as per the approval received.
•Pay cash to the payee in the Kiryandongo Office.
•Prepare cheques for approval and payment to the payee.
•Follow up cash in transit and transfers.
•Act as a cashier
•Make field payments.
•Ensure IRC policies and procedures are respected in all the cash transactions.
•Ensure control and use of office stationary.
•Work closely with Administration to raise hotel bookings for visitors to the field.
•Assist the Admin officer to maintain timesheets for all staff.
•Develop and maintain efficient filling system for the field office.
• A Degree or equivalent experience in Accounting, Business Administration, Commerce or Finance or a Diploma with 5 years’ experience.
• Minimum of 1 year working in the finance function.
• Experience working with NGOs (preferred but not a prerequisite).
• Ability to work under pressure and manage multiple priorities.
• Snack for detail.
• Able to communicate effectively.
• Strong organizational skills and attention to details.
• Strong Computer skills (MS Word, Excel,)
• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Able to communicate effectively (written and verbal) in English with programme staff.
• Good supervisory skills, time management and interpersonal skills.
Pease note: Deadline for receiving applications is March 31st 2022.
The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.