Company Secretary

Reports to: Board of Directors, Chief Executive Officer

Responsible for: Legal Officers

Department: Legal and Board Affairs

Key Responsibilities:

  • Report to the chairperson and often liaise with board members.
  • Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
  • Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
  • Provide legal, financial, and/or strategic advice during and outside of meetings.
  • Ensure policies, and regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
  • In case of lawsuits, investigating the cause of the litigation, collecting evidence that is permissible in the court of law, and preparing all the groundwork required to prosecute the case
  • Ensuring that all the Company’s licenses, agreements, and permits are valid and renewing legal contracts before they lapse.
  • Ensuring that all statutory matters regarding Company compliance are done.
  • Maintained statutory books, including registers of members, directors, and secretaries.
  • Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
  • Liaise with external regulators and advisers such as lawyers and auditors.
  • Implement processes or systems to ensure good management of the organization.
  • Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
  • Take an active role and provide valuable input to management decisions related to sharing issues, mergers, and takeovers.
  • Review contractual agreements with suppliers and customers to ensure the company is legally covered.
  • Participate as a legal secretary on the contracts committee
  • Attend to all labour disputes of the company at labour office and industrial
  • Liaise with the Solicitor and Attorney General on all relevant matters concerning the company.
  • Carry out annual departmental appraisals.

Minimum Qualification and Experience:

  • A Bachelor’s degree in law.
  • Diploma in Legal practice.
  • A relevant Master’s qualification will be an added advantage
  • Proven experience at senior management level preferably in a busy legal firm or company for at least 7 years.
  • Excellent knowledge about all matters of law related to the field of work, which can range from corporate companies to Government organizations.
  • Excellent knowledge of government legal practices
  • Knowledge of East African Legislation

Relevant Competencies

  • High level of maturity, ethics, and integrity with a clean track record
  • Proven managerial, negotiation, and communication skills.
  • Proven corporate planning knowledge and skills.
  • Results-oriented.
  • Proven presentation and reporting abilities.
  • Interpersonal, human relations, and team management skills.
  • Analytical, accuracy, and judgmental skills.
  • Project management and networking skills.
  • Good training and coaching skills
  • A confident, independent, articulate and reliable personality.
  • Ability to work under tight deadlines and for long


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AFCE Uganda is a Non Governmental Organization that seeks to contribute to creation of decent work for young people by promoting a positive attitude towards work, providing life skills, conducting trainings and developing linkages for interdependence and development. For feedback write to info [at]